How to Ask for a Day Off: Example Messages That Work

Whether you need a break, have an appointment, or just want time to recharge, asking for a day off can feel awkward—especially if you’re not sure how to phrase it. But when you’re clear, polite, and professional, the request becomes simple. Here’s how to ask for a day off and example messages you can actually use.

What to Include in Your Day Off Request

• Be clear about the date you need off.
• Give enough notice if possible.
• Offer context if it feels appropriate (but you don’t need to overshare).
• Mention if you’ve arranged coverage or can adjust your schedule.
• Keep your tone respectful and professional.

Short and Simple Day Off Request

Example:

Hi [Manager’s Name],
I’d like to request the day off on [Date]. Please let me know if that works or if you need anything from me before then. Thanks!

Day Off for a Personal Reason

Example:

Hi [Manager’s Name],
I’m hoping to take a personal day on [Date]. Let me know if that’s okay or if there’s anything you need me to wrap up before then. Appreciate your understanding!

Day Off with Coverage Arranged

Example:

Hi [Manager’s Name],
I’m planning to take off [Date] and have already spoken with [Coworker’s Name] about covering any urgent tasks that day. Let me know if you have any concerns or need anything else from me.

Day Off for Medical Appointment

Example:

Hi [Manager’s Name],
I’d like to request [Date] off for a medical appointment. I’ll make sure all ongoing work is up to date before then. Thanks for your support!

Day Off for Mental Health or Rest

Example:

Hi [Manager’s Name],
I’d like to take a personal wellness day on [Date] to rest and recharge. Let me know if that’s okay or if you need anything covered in advance. Thank you.

Last-Minute Day Off Request

Example:

Hi [Manager’s Name],
I apologize for the short notice, but I’m hoping to take [Date] off due to an unexpected situation. Please let me know if that’s manageable or if I should shift anything around.

Requesting Multiple Days Off for Vacation

Example:

Hi [Manager’s Name],
I’d like to request vacation time from [Start Date] through [End Date]. I’ll make sure everything is covered or handed off before I leave. Let me know if this timing works for the team or if you’d like to discuss any adjustments. Thanks!

Tip: Request early. The more notice you give, the more likely your request gets approved—especially if others may be off too.

Requesting a Day Off for a Family Event

Example:

Hi [Manager’s Name],
I’m hoping to take [Date] off to attend a family event. I’ll ensure any deadlines or coverage needs are handled beforehand. Let me know if that’s okay. Appreciate your support!

Tip: You don’t need to over-explain—just mention it’s a family commitment and focus on preparation or coverage.

Requesting a Day Off When You’re New at the Job

Example:

Hi [Manager’s Name],
I realize I’m still new to the team, but I wanted to ask if [Date] would be possible for a day off due to [brief reason, optional]. I’ll stay on top of my tasks and ensure everything is covered. Totally understand if the timing isn’t ideal.

Tip: Acknowledge your short tenure, show you’re still committed, and offer flexibility if needed.

Requesting Time Off During a Busy Season

Example:

Hi [Manager’s Name],
I know this is a high-volume period, but I’d like to request [Date] off if possible. I’m happy to help prep extra beforehand or adjust tasks to make it work. Let me know if that’s manageable or if another time would be better.

Tip: Be honest about the timing and show you’re thinking about the team’s needs—not just your own.

Requesting a Day Off for Religious Reasons

Example:

Hi [Manager’s Name],
I’d like to request [Date] off for religious observance. Please let me know if you need anything from me ahead of time or if you’d like to discuss coverage. Thank you for your understanding.

Tip: You’re not required to go into detail. Keep it simple and respectful. Most workplaces are legally required to accommodate.

What to Avoid in a Day Off Request

• Being vague or unclear about the date.
• Demanding time off instead of requesting it.
• Adding too many details that make things confusing.
• Assuming your manager knows what you mean—always be direct.

Final Tip

Whether you’re asking by email, chat, or in person, keeping your message calm and respectful sets the right tone. Most managers appreciate clear communication and planning ahead. So don’t stress—just ask, and give them everything they need to say yes.